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Empathy in Leadership: Coaching Leaders to Manage Their Stories

empathy in leadership

 

When leaders struggle with staff morale or direct reports failing to thrive, a lack of empathy is the lead domino.   These leaders forget that, as humans, we tend to make decisions based on our stories about other people.  These stories impact our every interaction with others because we can’t hide the emotions behind them.  Our stories also determine our broader management tactics, which can be as wildly off the mark as our stories themselves.

Negative stories about others that we hold as leaders come from what Heath and Heath call the “Fundamental Attribution Error” (Switch, 2010).   The simple idea:  it is “our inclination to attribute people’s behavior to the way they are rather than the situation they are in” (180). The error, of course, is that situations are far more likely to impact behavior than character traits, and this approach can lead to unnecessary conflict or losing high-potential employees.

The antidote is what I have come to call the noble story. This idea has its roots in the concept of noble purpose, which I learned in my coaching training at the Teleos Institute.  The basic premise is that we all believe we act from “noble” intention, which we can connect to our core values.   If we believe this is true for others as much as it is true for ourselves, then we must call into question stories that assume negative intent.  This offers us a path to connecting with people we struggle to believe in.

Much of my coaching involves helping school leaders connect personally with teachers and parents who have disappointed them, who are actively resisting them, or who just don’t share their race, class, gender, or philosophy.  Empathy comes into play often. A principal’s job is to create the conditions for students and teachers to learn in their buildings, and the core emotional conditions they must create are based on trust through relationships.  You can’t fake caring and trust, so it’s my job to teach principals how to build it with everyone.

The key is to help these leaders replace their negative stories with the noble story that the other person holds about him or her-self.

 

This line of coaching begins when I hear my leaders start to explain their report’s behavior with their negative stories.  I hear things like, “How is it that an adult who went to college doesn’t know how to ____,” or “he’s not a good fit here because he doesn’t (care/try/believe) enough. “When I hear these kinds of comments I ask the following questions to raise self-awareness:

“How does that story serve you, and how is it getting in your way?” 

 “To what extent do you think that they are aware of how you are feeling?”

“What impact do you think that assumption has on your staff member?”

Leaders usually get to the unpleasant answers themselves, but if they don’t, I remind them of Daniel Goleman’s concept of the emotional loop:  you can’t fake or hide your true emotions.  People know how you feel about them.  And the impact of not being “believed in” on one’s ability to learn–especially when learning includes an adaptive challenge–is debilitating.

From here, we start our work on self-managing stories.  This is where we build the “muscle” to manage negative stories and create noble ones.  The following are steps that any of us can use to develop this muscle.

Showing Up To Connect: A Self-Management Exercise to get to Empathy

  1. List 3-5 things about the other person that is part of your negative story. What are your emotional triggers behind this story?   How can you manage them?
  2. Make a list of the real challenges this person is facing at work and/or in life. Connect each one to an emotion they are likely experiencing that may be contributing to the challenge at hand. What can you genuinely empathize with?
  3. Write a list of at least five aspects of the other’s noble story that you also value. These may include:
  • core values or character traits that you can respect about them
  • current strengths
  • past growth and success
  • the intentions that drive their actions that you can respect
  1. List the things that you want for the other as a person (i.e. as another human being in this world that is trying to do this work and live a happy life).

After taking these steps I ask my leaders to write them as a narrative.   I ask them to share it with me, and then I ask them what emotions they are feeling toward their staff member.   Leaders notice a significant change of emotion from our past conversations, and even from right before doing this exercise. This is a sign of developing empathy, and it comes with a new approach in how the leader interacts with their team.  With this motivation, I charge them with:

  1. Revisiting their “Noble Story” narrative before their next meeting with their report.
  2. During the meeting, asking questions about their report’s own noble story.  Leaders should listen for what they missed or don’t understand, holding the intention of building their noble story.
  3. Affirming what they hear and adding pieces of their own narrative.

Leaders usually report an instant shift in the energy of their relationships.  This is just a beginning of course.  Over time I work with leaders on developing the muscle to hold their story even when people struggle or disappoint them in some way.

Feeling empathy for the people we lead is not the silver bullet to accelerating growth or building team morale, but I have found it to be the foundation for both.  People need to feel that their leaders believe in them and trust them enough to take learning risks.  They also take the cues from leaders about how to treat others.

Recommended reading:

Our new primer series is written by Daniel Goleman and fellow thought leaders in the field of Emotional Intelligence and research. See our latest release: Empathy: A Primer for more insights on how this applies in leadership.

For personal interviews, see the Crucial Competence video series!

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Cognitive vs. Emotional Empathy: Daniel Goleman Explains

Empathy is important in any context, whether in leadership or in life. In this video, an excerpt from Crucial Competence: Building Emotional and Social Leadership, Daniel Goleman explains the difference between cognitive and emotional empathy, and how this can impact leadership capacity.

 

For more on Empathy, see Empathy: A Primer.

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How a Positive Outlook Helps Mindful Leaders Thrive

positive outlook emotional intelligence

 

In my previous article on Achievement Orientation I touched on the way mindfulness training helps to cultivate positive emotions, and increase the ability to focus. The 42 leaders that participated in my study provided many examples of this process helping them reach significant goals, as well as repeatedly overcoming extremely challenging situations during their careers. One critical element of these successes is the Emotional and Social Intelligence Leadership Competency of Positive Outlook, which I explore in greater detail in this article.

Based on my research, there is a relationship between mindfulness and positivity, which influences leadership effectiveness via development of specific emotional intelligence competencies.

How Does Positive Outlook fit into Emotional Intelligence?

Positive Outlook is one of the competencies included in the Leadership Competency Model developed by Daniel Goleman and Richard Boyatzis. It falls under the domain of Emotional Self-Management, and is present in leaders with a stronger tendency to see the positive aspects of situations and people. A leader is identified as possessing the Positive Outlook Competency if they have:

  • A dominant belief that the future holds better potential outcomes
  • A tendency to focus on positive aspects of difficult circumstances
  • An inclination towards positive perceptions of others

Positive outlook, along with each of the other eleven competencies, has been empirically linked to increased leadership performance through more than 62,000 assessments conducted at a variety of global organizations.

Positive Outlook in the Workplace

The leaders I interviewed made a point of emphasizing the overarching value that a positive outlook provided for their career success. These observations occurred during in-depth descriptions of how mindfulness helped them recognize the influence their reactions and beliefs have on the way they approach situations and view others. These realizations were also reported as having a profound effect on leaders by bringing their attention to how much control they actually had over the quality of their daily experiences.

How Does Positive Outlook Contribute to Leader Effectiveness?

The development of positive outlook contributes to a number of critical leadership capabilities. Examples include a solution-oriented approach to interpersonal conflict, and consciously choosing to focus on strategies for success during periods of great adversity. This development was attributed by leaders to the way mindfulness enables honest analysis of how they could have handled past challenges more effectively. Leaders described incorporating this knowledge into real-time emotional self-management activity, which helped them stop behaviors that detracted from others’ willingness to support their objectives.

Many leaders described life-altering realizations about the power of positive outlook influencing dramatic changes early in their careers. This is exemplified by a CIO, who led departments for a major US city and University, when describing how he chose to view a potentially catastrophic situation earlier in his career: “The company actually went bankrupt, but it was a great way to get out of a situation, which actually propelled my career in a big way.”

Leaders also provided many examples of mindfulness contributing to an awareness of how they could develop a more positive outlook concerning their feelings about, and interactions with, others in the workplace. This realization is summarized by a senior manager at a large US hospital network, who stated: “I understand that the people there are often making the best decisions they know how to make, doing the best they can.”

How Can You Begin to Develop Positive Outlook?

As discussed in my article on Emotional Self-Awareness, mindfulness contributes to a heightened level of both emotional self-awareness and meta awareness (conscious awareness of what you are aware of). This helps you identify the relationship between events and your mood or attitude about them, and gain a better understanding of how you tend to view experiences. With this knowledge you can begin to identify whether or not your approach to situations or interpersonal relationships is more negative – and therefore less productive – than it could be.

Incorporating this personal insight, you can begin to increase your capacity for positive outlook by investing time in the following activities:

  • Reflect on your attitude and expectations relating to past events and interactions
  • Observe your emotional and physiological reactions to anticipated events
  • Refine your ability to observe your emotional states and reactions in real-time
  • Learn to identify the way your beliefs subconsciously influence experiences

These are some of the skills developed or enhanced by mindfulness training.

The information you obtain from these activities will play a crucial role in helping you identify opportunities for improving positive outlook. These results can materialize in a number of ways, including through greater Emotional Self-Control, and/or understanding the value of activities that leverage your new level of self-awareness.

For example, leaders reported setting aside time to focus on planning when they are in a positive mental state. They also described reserving time before important meetings to think through the best way to communicate critical details, and strategies to proactively resolve potential conflicts. Finally, leaders also described assuming a success-oriented approach to engaging in difficult conversations and activities once they began to view them as challenges instead of obstacles.

Give it a try, keep track of your results, and then continue to build upon them over time.

Recommended Reading:

Our new primer series is written by Daniel Goleman and fellow thought leaders in the field of Emotional Intelligence and research. The following are available now:

Emotional Self-Awareness, Emotional Self-Control, Adaptability,  Achievement Orientation, and Positive Outlook.

For more in-depth insights, see the Crucial Competence video series.

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How Positivity Broadens and Builds New Skills

positive emotions broaden and bridge

 

“Don’t worry, be happy” is such a cliché that many people roll their eyes when they hear something about the importance of thinking positively.

Barbara Fredrickson isn’t one of those people.

For over twenty years, Dr. Fredrickson has studied how positive emotions improve physical and emotional well-being, as well as performance at work. More Than Sound author Daniel Goleman cites Fredrickson in his introduction to Positive Outlook: A Primer, the fifth in the series focused on the twelve Emotional Intelligence Competencies. Research conducted by Fredrickson and her colleagues shows that people who experience and express positive emotions more frequently are more resilient, more resourceful, more socially connected, and more likely to function at optimal levels.

One of Fredrickson’s key contributions is her “broaden-and-build” theory which presents an understanding of the evolutionary value of positivity. Positive emotions widen a person’s outlook in small ways that, over time, reshape who they are. In a threatening situation (or one we perceive as threatening), our view of options literally narrow as we choose one response and react quickly. In situations that evoke positive emotions such as joy, interest, contentment, or love, we can see a wider range of possible responses. Fredrickson describes this effect:

“…positive emotions broaden peoples’ momentary thought-action repertoires, widening the array of the thoughts and actions that come to mind. Joy, for instance, creates the urge to play, push the limits and be creative; urges evident not only in social and physical behavior, but also in intellectual and artistic behavior. Interest, a phenomenologically distinct positive emotion, creates the urge to explore, take in new information and experiences, and expand the self in the process…. These various thought-action tendencies””to play, to explore, or to savor and integrate””each represents ways that positive emotions broaden habitual modes of thinking or acting.”

This “broaden” part of the theory has been proven in empirical research conducted by many laboratories.

The “build” aspect looks at the cumulative impact of that “broader” thinking. Seeing a broader perspective allows us to discover and build personal resources. Fredrickson says it is a:

“…recipe for discovery: discovery of new knowledge, new alliances, and new skills. In short, broadened awareness led to the accrual of new resources that might later make the difference between surviving or succumbing to various threats. Resources built through positive emotions also increased the odds that our ancestors would experience subsequent positive emotions, with their attendant broaden-and-build benefits, thus creating an upward spiral toward improved odds for survival, health, and fulfillment. In sum, the broaden-and-build theory states that positive emotions have been useful and preserved over human evolution because having recurrent, yet unbidden, moments of expanded awareness proved useful for developing resources for survival. Little by little, micro-moments of positive emotional experience, although fleeting, reshape who people are by setting them on trajectories of growth and building their enduring resources for survival.”

Positive Outlook and Today’s Leadership

Fredrickson’s concept of “broaden-and-build” doesn’t relate just to long-ago ancestors surviving, it provides an important lesson for leaders today. Leaders and the people with whom they work experience the same broadening and building through positive emotions. In a work setting, people who regularly feel positive emotions are more able to think creatively, consider novel solutions to problems, and take advantage of opportunities that might not be immediately obvious.

Leaders who are strong in the Positive Outlook Competency see others positively and help their colleagues recognize the positive in what others might consider a setback. By continually evoking positive emotions in the people around them, leaders help build the capacity of their teams to be successful in their work.

Recommended Reading:

Our new primer series is written by Daniel Goleman and fellow thought leaders in the field of Emotional Intelligence and research. The following are available now:

Emotional Self-Awareness, Emotional Self-Control, Adaptability,  Achievement Orientation, and Positive Outlook.

For more in-depth insights, see the Crucial Competence video series.

 

References:

http://www.sciencedirect.com/science/article/pii/B9780124072367000012

http://www.unc.edu/peplab/publications/Fredrickson%202013%20Updated%20Thinking.pdf

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Team Norms and Emotional Intelligence

team norms

 

I’m a strong believer in the importance of what we expect of one another in a team. And I’m not alone, as much of my research has focused on finding the distinctions that define the best teams. What my colleagues and I have found is that norms – or shared expectations – are the universal elements that identify high-performing teams.

Every group has norms, whether they’re developed consciously or not. A great example is: Do we start on time or do we wait for latecomers? Is it okay to show up late? Norms vary from group to group, and depend on what’s agreed upon by all involved.

The important thing about norms is that they regulate all behavior in teams. They regulate at the systems level. Many team researchers make the mistake of thinking that changing behavior in the team is about changing individual behavior. Building the individual emotional intelligence of team members is fabulous and it helps. However, once you enter a team where the norms don’t support your emotionally intelligent behavior, you’re more likely to conform to those norms than act otherwise. If rudeness is a norm, cutting people off, showing up late, that will emerge.

The way to impact a group’s performance is to impact the group’s norms. I explored this topic with Daniel Goleman in Crucial Competence, as a way to complement the many facets of building emotional and social leadership.

My colleagues and I have studied the norms of high-performing teams and found that the best teams periodically step back and reflect on their process. They take time to say, “How are we doing? Are we being too nice? Are we arguing too much? Are people getting supported? What do we need to work on?” This is essentially the group equivalent of the first key competence in individual emotional intelligence, self-awareness.

Where do norms of high-performing teams come from?

We had a hypothesis that an emotionally intelligent leader is more likely to develop emotionally intelligent norms in their team. A graduate student of mine when I was in the faculty at Case Western, Elizabeth Stubbs Koman, had contacts in the military, and she wanted to test the team norms and the emotional intelligence of leaders. She found a wonderful sample of air crew teams and maintenance teams, 81 teams that included 422 people. She first studied the team leader’s emotional intelligence using the Emotional and Social Competency Inventory in a 360-degree survey. We got anonymous ratings on the leaders. Then, she administered our survey that measures the group emotional intelligence norms. She also had the outcome data for these teams, the military’s objective measures of performance.

What she found was exactly what we predicted:

The team leader’s emotional intelligence didn’t predict the performance of the team, BUT it did predict the emergence of the emotionally intelligent team norms.

And, the team norms then predicted the performance. The way the leader’s emotional intelligence mattered was in shaping the norms, dynamics, and reality of the team, which in turn, led to higher performance.

Consider how this applies to your team, whether you are a leader or not. Play your part in cultivating positive team norms, garnering agreement, and speaking up when norms become counterproductive. Over time you’ll find this creates efficiency and cohesion among all of the team members.

Recommended Reading:

Our new primer series is written by Daniel Goleman, Vanessa Druskat, and fellow thought leaders in the field of Emotional Intelligence and research. The following are available now:

Emotional Self-Awareness, Emotional Self-Control, Adaptability,  Achievement Orientation, and Positive Outlook.

For more in-depth insights, see the Crucial Competence video series, and Team Emotional Intelligence.

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The Relationship Between Leader Mindfulness, Focus, and Results

 

In last month’s article on Adaptability I quoted an executive leader who credited mindfulness for contributing to her ability to respond to a significant and unanticipated problem when assuming a leadership role with a new company. She also shared details about mindfulness helping her time and again to excel when she was leading large-scale global manufacturing and supply chain operations. The other 41 leaders I interviewed also provided similar examples of how mindfulness was an invaluable tool on their path to professional success.

One particular result of mindfulness training that emerged from my research is the Emotional and Social Intelligence Competency of Achievement Orientation.

What is Achievement Orientation?

Achievement Orientation is one of the competencies included in the Emotional and Social Intelligence Leadership Competency model developed by Daniel Goleman and Richard Boyatzis. It falls under the domain of Emotional Self-Management and refers to an individual being able to set measurable self-improvement goals. A leader with strong Achievement Orientation will be:

  • Open to new challenges
  • Have a greater ability to anticipate obstacles
  • Willing to be held accountable for their actions

This competency, as is the case with the other 11 competencies, has been empirically linked to increased overall leadership performance.

What Does Achievement Orientation Look Like in the Workplace?

The manifestation of this competency is well illustrated by the following quote from a leader who has held general counsel positions for two well-known corporations: “I did all of my undergraduate work at night, while I was working full-time… I also got my law degree at night.” In other words, the results of Achievement Orientation look a lot like what most people also attribute to determination and focus. Other leaders shared similar examples, revealing the development of a strong ability to focus on completion of complex and large-scale goals.

Understanding the relationship between mindfulness and the development of Achievement Orientation was significant to my research, since I specifically investigated examples of positive workplace leadership outcomes. All of the leaders I interviewed provided in-depth descriptions illustrating this relationship, and reported the influence of mindfulness as having been significant. In these conversations, leaders described a process where mindfulness-enhanced development of the competencies of Emotional Self-Awareness and Emotional Self-Control, which in turn contributed to Adaptability and Achievement Orientation.

In some cases these positive developments occurred in response to successful careers that plateaued, or periods of declining effectiveness that leaders struggled to understand. In many examples, however, leaders described these developments occurring as a part of years of personal activity aimed at finding ways to specifically improve goal-oriented performance.

How Does Achievement Orientation Impact Leadership Effectiveness?

Examples of this activity included developing the ability to monitor in real-time whether or not thoughts and actions were directly contributing to goals. Leaders also described setting aside time to reflect on how their beliefs and biases may interfere with reaching their goals, as well as an honest assessment of their past behaviors in the same context.

Leader reports indicating the presence of Achievement Orientation often accompanied detailed descriptions of career advancement, development of new leadership capabilities, and workplace success. These examples also revealed a pattern of personally-driven, professional development activity spanning their career: “it’s been on an upward track for me…I grew every single year…won some awards,” and “I am constantly challenging myself to find new ways to culturally have a very positive impact.” In many cases, leaders also mentioned that they had invested more personal resources into this level of development than their employers did on their behalf.

In the context of ongoing development, Achievement Orientation helps leaders:

  • Focus on identifying ways to do things better
  • Learn how to initiate actions to improve personal performance
  • Cultivate new strategies for obtaining information
  • Become more successful in taking advantage of opportunities

How Can You Begin to Develop Achievement Orientation?

It may be helpful to view the concept of Achievement Orientation as it relates to the research of Dr. Angela Duckworth on Grit or Daniel Goleman’s writing on Focus. This work references the influence of positive emotions on your capacity to successfully pursue a dominant goal. Success is related to how many of your mental and emotional resources are directed towards activity contributing to goal attainment, including thoughts, emotional states and decisions. These resources can be intensely focused if you are not distracted by, for example, considering alternative goals or questioning your ability to succeed. Focus and Grit, like Achievement Orientation, also relate to planning and preparation activity, and your tendency towards solution-oriented responses to problems.

In the context of Achievement Orientation even your reaction to stress can impact quality and timeliness of success. For example, a stressor may be viewed positively as a challenge to be met by some people, while others react to it as a threat and focus on coping options instead. Therefore, a good way to start developing Achievement Orientation is to regularly monitor the degree to which your mental and emotional resources are aligning with – and contributing to -the attainment of your goals.

Recommended Reading:

Achievement Orientation

Our new primer series is written by Daniel Goleman and fellow thought leaders in the field of Emotional Intelligence and research. The following are available now: Emotional Self-Awareness, Emotional Self-Control, Adaptability, and Achievement Orientation, with new releases monthly throughout 2017.

For more in-depth insights, see the Crucial Competence video series!

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Why “Achievement” is About More Than Short-Term Gains

 

Maintaining the competency of Achievement Orientation as a leader is complicated on many levels. One aspect is the time period in which achievement is being evaluated. Many businesses operate in very short transactional windows, and this challenges a leader’s ability to balance his or her personal drive with the needs of the organization as a whole.

Balancing sales and cash flow concerns with a longer view toward developing people is another reality of business – one that undermines the inner wisdom of many managers because it’s tough to do both at the same time.

Here’s how this played out in my leadership experience.

Many years ago, I was in a financial management position charged with bringing a business case to corporate headquarters for a fifteen million dollar capital equipment request. It involved significant changes in manufacturing tooling, was mildly controversial due to its scale, and was not easy for senior management to approve. There were competing needs across the company, so we not only had to believe in this program ourselves, but make a compelling case to senior management.

At the time, I managed a financial operations department of twelve employees, all but one of who were extremely busy. The one who wasn’t extremely busy was the newest on our team, new to the company and the least experienced. Should I take an experienced person off another equally important project to assure success here, or give the new guy a chance to learn something – yet risk a screw-up as a consequence? This is a question that managers face every day. It is a question that brings with it feelings of anxiety and self-doubt, and the added question of whether this will be the decision that torpedoes your own career.

To the risk-averse, it is generally an easy decision; pick the best person to do the job and get on with it. An alternative might be to pick the least experienced and micro-manage them to a successful outcome in order to maintain a sense of control. After brief deliberation, I chose a third path based in part on my awareness that my job would be easier, and in the long run the company healthier, if I viewed my responsibility to be in service of the organization as a whole, not just to myself and my career.

Taking calculated risks is part of how the competency of Achievement Orientation played out in my mind.

We had about four weeks until the presentation, so I called in the less experienced analyst and discussed with him what was needed for the business evaluation and presentation, who he could go to in manufacturing and engineering to get necessary information, and the stylistic approach required by headquarters for capital equipment requests. He said he understood what was required and we agreed to get back together to review his work in two weeks to make sure he was on the right track.

When we met again, he appeared to be moving in the right direction, though I pointed out that he’d made far too many assumptions in areas where the data was available, and that those gaps would be exploited by those with competing needs who wanted to scuttle our request. He seemed to understand and agreed to get the necessary data, incorporate it into his evaluation and we agreed to reconvene in ten days having tightened up those gaps. I wasn’t feeling good after this meeting. I wondered if he understood the importance of the project. He said all the right things, but I felt a distinct unease. Based on this feeling, I made an important decision: not to alleviate my feeling by either taking over the project or assigning it to another analyst but to commit to his growth.

 

I knew that in the worst case, with the information he’d have gathered by the following week I could pull something together to take to headquarters, but at this point I committed to a larger vision.

Two days before I was scheduled to fly to headquarters, we met to review his work. I was disappointed. He hadn’t gotten verification of his assumptions, and he hadn’t corroborated engineers’ hearsay. In a week we had hardly gained any ground. I was angry. Anger is both a constructive and a destructive emotion when used by a leader – it can motivate and commands attention, or it can undermine the individual and their authority. I told him that he needed to get focused. We had a day and a half and I didn’t care if he had to call the Chairman of the Board, the CEO or the Plant Manager himself, but I needed him to be at the airport the following day at 6am with the presentation as planned and the supporting data as required. No excuses.

At 5:45am the following morning he met me at the airport.

This was before the days of TSA and security checks when you could actually meet people at the airport at your gate to transfer documents. When I looked the presentation over, I saw that he’d done the work and done it well. He looked tired but satisfied, like he knew he’d just fully joined the team. I felt the same thing, that he’d fully joined the team. At that moment I knew my decision was the right one despite my earlier concerns. My boss told me that later that day he’d seen this analyst in the cafeteria and said, “You look like hell, what happened to you?” His response? “I had to stay up all night to get the business case done, but it was my own fault.” When my boss shared that with me I felt certain that I’d made the proper decision for the organization as a whole, and vowed to myself to choose that path whenever possible.

It is difficult to make decisions that may take months or years to manifest when we live in a world in which decisions are measured in days and weeks. The essence of good leadership is knowing how to balance those short and long-term gains.

Recommended Reading:

Achievement Orientation

Our new primer series is written by Daniel Goleman and fellow thought leaders in the field of Emotional Intelligence and research. The following are available now: Emotional Self-Awareness, Emotional Self-Control, Adaptability, and Achievement Orientation, with new releases monthly throughout 2017.

For more in-depth insights, see the Crucial Competence video series!